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Digital Dictation And Speech Recognition

Digital Dictation. There is a difference between digital dictation and voice recognition. Digital dictation merely records the voice in a digital mode as opposed to on an analogue tape recorder. Once in a digital mode on a hard disk, etc., you can send the voice by e-mail, import it into a computer, or transfer the file to your secretary on a networked system. It replaces the analogue tape dictation systems. However, it is not ready to edit in a word processing program. In order for the digital dictation to be used in a word processing program, it must be converted using voice recognition software such as Nuance Dragon software.

Dictation is transitioning from a tape analogue system to a digital dictation system because of greater flexibility and ease of use. Attorneys still have to speak into a recording device and secretaries will still have to listen. However, there are several advantages with a digital solution. First, it works well over telephone lines and cell phones from any location. Secondly, the voice dictation is generally on a digital dictation device, or saved to a computer hard drive, so there is no longer the chance that the tape will be mislabelled, overwritten or lost. Because the voice is captured in digital mode, listening speeds can be controlled without affecting the tone of the recorded voice. This means the transcriber can slow down a memo that has been dictated at a fast pace for any number of reasons. Also, since it is in a digital format, the speaker can go back to any part of the memo or brief and insert additional comments. Such editing is not possible with analogue tape systems. This also allows for members of the litigation team to add their comments to any part of the transcription. You no longer have to rewind tapes. You merely delete them off the computer after a specified period of time. The transition is also easy for secretaries.

Once the dictation is in a digital mode, it can send it through a voice recognition program for conversion to computer editable text. The conversion accuracy will depend upon the speaker, voice recognition program and whether the speaker has “trained” the computer for his voice, etc.

Voice recognition. With voice recognition, one can dictate a pleading or letter, dial a telephone, navigate through windows, and enter data without touching a keyboard or a mouse. Voice recognition gives you the ability to insert text or data directly into your computer applications or control the Windows command interface. As the user says a word or number the computer interprets the word or number and compares it to a dictionary of tens of thousands of words. Then, it is instantly inserted into your word processing program or other application. The same process translates speech into computer commands. All window commands, even your mouse clicks, can be by voice recognition. Instead of using your mouse to navigate your way around a desktop application, simply say the word “print” to print documents.

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